Privacy and Cookies

Privacy Notice for Personal Data Processed as Part of Programme Delivery

Purpose of this notice

This notice tells you how MeDe Innovation: EPSRC Centre for Innovative Manufacturing in Medical Devices will collect and process your personal data.

Change in the law

From 25th May 2018, we will process your personal data in accordance with the General Data Protection Regulations (GDPR).

Where do we get your personal data from?

If you are directly involved in any aspect of the programme, your contact details will be recorded as part of the programme administration. This Notice outlines the uses of your data. When you are required to provide personal data as part of the programme, you will be directed to this Notice.

What personal data do we collect and store?

-      Your name

-      Your employer and job title

-      Your email address and telephone number

-      A keyword tag describing your role

-      Our interactions with you, such as when we’ve met, if we’ve entered into a contract with you, your mailing preferences

What is our lawful basis for processing your data?

The work of the Medical Technologies Portfolio is not considered part of the core academic activity of the University of Leeds. MeDe Innovation is funded by the Engineering and Physical Sciences Research Council (EPSRC). Our contract with this body sets out the required activities for the programme to be delivered effectively. This contract is our lawful basis to store personal data in our secure database. This relates to Article 6 of the legislation:

Article 6 (1) (b), necessary for the performance of a contract to which the data subject is part or in order to take steps at the request of the data subject prior to entering a contract

Your details are used to contact you about project progress, relevant funding and development opportunities, to broker collaborations, to arrange meetings, and for us to log interactions. This allows us to deliver the support available through the programme, and to continually develop our business relationship with you.

Additionally, we require your consent to opt-in to MedTech programme mailing lists. To opt-in, please use the linked form: https://leeds.onlinesurveys.ac.uk/opt-in-medtech

This basis also relates to Article 6 of the legislation:

Article 6 (1) (a), the data subject has given consent to the processing of his or her data for one or more specific purposes

Data sharing

MeDe Innovation is a consortium of five universities: University of Leeds, Newcastle University, University of Bradford, University of Nottingham, University of Sheffield. The University of Leeds is the organisation in charge of your data, and the data will be shared with the partner universities for the purposes of delivering the programme. We do not submit your data to third parties beyond the consortium.

We are required by EPSRC to submit annual progress reports. We use a series of keyword tags to report on metrics such as the total numbers of academics, clinicians, and industry partners engaged in the programme. This is done manually, and submitted as an anonymised statistical report.

Who can access your data?

No more than 15 active database users in the Medical Technologies team at the University of Leeds.

How long do we keep your data?

We keep your information for the duration of the programme + no more than 6 years, based on central university retention schedules. For MeDe Innovation, this is October 2024.

Additional notices and guidance/policies

While the work of the Medical Technologies Portfolio sits outside the core academic activity of the University of Leeds, we have based our guidance on central University policies.

The University’s Data Protection Code of Practice

http://www.leeds.ac.uk/secretariat/data_protection_code_of_practice

University of Leeds Retention Policy. MedTech retention schedules are based on the general maximum period, 6 years after a programme ends.

http://www.leeds.ac.uk/secretariat/documents/retention_policies.pdf

This Notice is based on the University of Leeds Student Privacy Policy

http://www.leeds.ac.uk/secretariat/documents/student_privacy_notice.pdf

Your rights as a data subject

You have the right to:

-      Withdraw consent where that is the legal basis of our processing (marketing and communications);

-      Access your personal data that we process;

-      Rectify inaccuracies in personal data that we hold about you;

-      Be forgotten, that is your details to be removed from systems that we use to process your personal data;

-      Restrict the processing in certain ways;

-      Obtain a copy of your data in a commonly used electronic form; and

-      Object to certain processing of your personal data by us

Please see https://ico.org.uk for further information on the above rights. You may also contact the University of Leeds Data Protection officer for further information.

You have the right to complain to the Information Commissioner’s Office about the way in which we process your personal data.

Changes to this notice

This notice and therefore the ways in which your data may be processed can be changed from time to time. Any changes will only be notified via this web page and the MeDe newsletter.

Further information and contact

If you have any concerns with regard to the way your personal data is being processed or have a query with regard to this Notice, please contact the University of Leeds Data Protection Officer, Adrian Slater at a.j.slater@adm.leeds.ac.uk.

Our general postal address is University of Leeds, LS2 9JT, UK.

The postal address for data protection issues is University of Leeds, Room 11.72, EC Stoner Building, Leeds, LS2 9JT

The University of Leeds data controller registration number provided by the Information Commissioner’s Office is Z553814X.

 

 

Privacy notice – website

1. Purpose of this notice
This notice tells you how the University of Leeds will collect and process your personal data when you access this website.

2. Automated collection of personal information
As with most other web servers, when you access these web pages certain information you provide will automatically be recorded by the University. This will include your IP address, browser type, and information relating to the page you last visited. This information is processed to estimate how much usage of the server is made by different categories of users and in the event of a breach of security may be used to aid detection.

3. Non-automated collection
Where you are required under this website to provide personal data the uses of this data will be indicated at the point of collection.

4. Third-party access
Your personal data that you have provided will not routinely be sent to other third-parties (unless notified – see 3. above).

5. Cookies
Cookies are small text files that are placed on your device by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Our website uses first party cookies which are set by our web server as opposed to a different web server. They are categorised as strictly necessary, which are essential to the operation of the website, and performance cookies which collect anonymous information about the usage of our website. By using our website you agree that we can place these types of cookies on your device.

We do not use cookies to collect personal information about you. Should you wish to restrict or block cookies which are set by our website you can do this through your browser settings. The ‘help’ function within your browser or the manual that comes with your device should tell you how. You may also wish to visit www.aboutcookies.org   which contains comprehensive information on how you can do this on a wide variety of browsers. Please be aware that restricting cookies may impact on the functionality of our website.

The table below explains the cookies we use and why:

Cookie Name Purpose Further Information
Google Analytics __utma
__utmb
__utmc
__utmv
__utmz
These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. Google Privacy
Google Analytics Privacy
Google Analytics TOS
PHP session PHPSESSID This cookie stores a unique ID assigned by the web server. It is used to enable some site functionality to work properly. PHP Sessions
Content Management System wp-settings- WordPress also sets a few wp-settings-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface.
Content Management System wp-settings-time- WordPress also sets a few wp-settings-{time}-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface.
Content Management System wordpress_test_cookie This is set by WordPress and is used to determine whether or not your browser allows cookies to be set
Content Management System wordpress_logged_in_ WordPress cookie for a logged in user.

 

6. University Code of Practice
The University’s Data Protection Code of Practice also applies to the use of personal data under this website. The Code can be accessed at Data Protection Code of Practice

7. Facebook
This site includes a link to the LinkedIn website, which ultimately allows visitors to share content with their Facebook friends. See the Facebook privacy policy (http://www.facebook.com/policy.php) for more details.

8. Twitter
This site includes a link to the LinkedIn website, which ultimately allows visitors to share content with their Twitter friends. See the Twitter privacy policy (http://twitter.com/privacy) for more details.

9. YouTube
This site feeds video content from the YouTube website, which allows visitors to see content which is relevant to this site, but which we have no direct control over. See the YouTube privacy policy (http://www.youtube.com/t/privacy) for more details.

10. Changes to this notice
This notice and therefore the ways in which your data may be processed can be changed from time to time. Any changes will only be notified via this web page.

11. Further information and Contact
If you have any queries relating to the privacy statement then please contact us at: foe-webmaster(at)leeds.ac.uk. If you are dissatisfied with their response please contact the University Webmaster, webmaster(at)leeds.ac.uk